Senior Grants Manager

Background

The Australia-Indonesia Partnership Towards an Inclusive Society, or INKLUSI, is working to increase the participation of marginalised groups in, and their benefit from, Indonesia’s socio-cultural, economic and political development. INKLUSI works with government and civil society partners to advance their work in gender equality, the rights of persons with disabilities and social inclusion.​

INKLUSI supports the Government of Indonesia’s agenda for inclusion, including through national development plans and the Sustainable Development Goals. ​

INKLUSI is an 8-year (2021-2029) bilateral Australian and Indonesian Government program with a budget of up to AUD 120 million. It is partnering with 11 Indonesian civil society organizations, and their networks across 33 provinces, >120 districts/cities, >800 villages in Indonesia.

Duty of Statement

The Senior Grants Manager is responsible for grant and financial systems and reports to the INKLUSI Program. This includes processing and monitoring grant payments and expenditures and providing capacity-building and technical assistance to partners. Providing these services effectively and efficiently will ensure that the Program finances are accurate and up to date in accordance with the procedures and guidelines laid out in the INKLUSI Program and in line with DFAT policies.

Specific Duties

The Senior Grants Manager will be responsible for managing and coordinating the Grant team.

Key responsibilities include:

• Work with stakeholders to define annual plans and supporting budgets in support of program activities and in line with DFAT policy;
• Together with the Partnership Coordinators (PCs) manage partner grants project(s) to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
• Coordinate with the PCs to track activities and partner budgets; and provide support related to resource allocation/reallocation, activity spending, budget vs actual, and grants tracking;
• Oversee and manage all grant contracts in coordination with the Head of Operations and Grants;
• Monitor, track, and approve all Partner financial reports and acquittals.
• Process approval of payment documents related to grant tranches and partners management overhead payments in coordination with Partner Coordinators and HO;
• Process approval of refund of the remaining funds from partners and close the Grants Partners Agreement checked and approved by HoOG;
• Supervise and coordinate the grant team for field visits to monitor grant spending and triangulate acquittals reporting. Visits can also be used as opportunities to provide finance/grants advice and skills transfer to Partner finance staff;
• Ensure all financial records and reports are updated in the Management Information System (MIS) in a timely manner. Coordinate with the grants teams;
• Ensure that partner and sub-partners’ annual audits are conducted and loaded into the MIS. Also check that planned sub-partner participatory audits are actioned and completed.
• Assist the Head of Operations and Grants in procuring the external auditor to conduct field audits based on any suspicions/findings in acquittal reports;
• Assist the HoOG in preparing the fraud report for DFAT, in the event of a fraud case;
• Develop, recommend, maintain, and implement necessary improvements and changes including appropriate policies and procedures concerning the grants management system;
• Socialize the INKLUSI financial guideline and all other relevant financial policies with Partners and other suppliers (in coordination with the HoOG).
• Takes personal responsibility and accountability for managing project(s) effectively.
• Maintains clear communication with management regarding mutual expectations;
• Periodically meet with the senior management team or committees and provide accounting and financial information on grants.
• Provide support in the selection of Partners as follows:
  • Finalise selection criteria;
  • Organise industry briefing to announce the approach for Partner selection and provide information on selection process and Partner proposal requirements.
  • Screen proposals and prepare recommendations for DFAT and Project Steering Committee approval of Delivery Partners;
  • Undertake due diligence assessments.
  • Support Delivery Partners to develop detailed work plans aligned to INKLUSI, Governments of Australia and Indonesia priorities.
  • Draft, negotiate and finalize Partnership Agreements with selected Delivery Partners; and
  • Deliver orientation to selected Delivery Partners which includes financial and progress reporting requirements, audit and financial compliance, and safeguarding including Child Protection Training.

Requirement

• Master’s degree in accounting, Financial Management, or a related field with a minimum of 5 years of work experience or bachelor’s degree in relevant fields with a minimum experience of 10 years in a similar field.
• Experience in managing a team of technical professionals including performance management.
• Experience working in the development sector particularly donor-funded programs.
• Experience working for DFAT programs is an asset.
• Strong computer skills and MS 365 ability particularly MS Word, PowerPoint, and Teams.
• Good communication and interpersonal skills

Application Process

This is a Locally Engaged Staff (LES) position.

Candidates are encouraged to apply as soon as possible or by 20 October 2025, at 5 pm Jakarta Time at the latest.

For your application to be considered

• Please send your application by email to recruitment@inklusi.or.id
• Please put “Application – Senior Grants Manager” in the email subject

We strongly encourage applications from women, persons with disabilities, and Indigenous Peoples, as well as individuals from diverse backgrounds.

We thank all applicants, however, only those shortlisted will be contacted.

We are an equal-opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. We do not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law